Project Coordinator | NSW-Garden Island
| Category: | Project management |
| Position Type: | Permanent - Full Time |
| Attachments: | No File Attached |
| Application Close Date: | 30-Apr-2025 |
Job description
At BAE Systems Australia
- Do interesting work that MATTERS
- ENJOY what you do
- GROW your career
- Be YOU
We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.
Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.
About the OPPORTUNITY
We have an exciting opportunity for a Project Coordinator to join our Maritime Sustainment program delivery team at Garden Island, NSW.
The Capability Lifecyle Manager (CLCM) program works with Defence, Australian Navy, and Defence Industry partners to deliver project management services sustaining the Royal Australian Navy' Hobart Class Guided Missile Destroyers (DDG) into the next future.
Reporting to the Business Operations Manager, this role will work as part of the BusinessOperations Team to ensure reporting and support services associated with the program is achieved to deliver contracted and business goals.
The Project Coordinator is a proactive member of the DDG CLCM, engaging with internal and external stakeholders to develop and deliver key deliverables to the Commonwealth of Australia (CoA). The has excellent exposure to stakeholders across the program.
We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight and hybrid working.
Key responsibilities include:
- Coordination of assigned activities in support of the Business Operations team, including developing and maintaining procedures and continuous improvement
- Coordination of activities using developed communication and liaison skills to achieve a satisfactory outcome
- Coordination of activities to configure and improve business tools including;
- Sharepoint
- Confluence
- Jira
- Preparation and coordination of reports, presentations and KPIs as required, including active management of action register and support to weekly, monthly, and quarterly reporting cycles.
- Assist in preparation and coordination of the following reports to the CoA:
- Combined Services Summary Report (CSSR)
- Contract Status Report (CSR)
- Support Services Verification Matrix (SSVM)
- Operational Sustainment Management Meeting (OSMM)
- Assist in the preparation and coordination of the following reports to the Business:
- Project Performance Review Pack (PPRP)
- Business Unit review (BUR)
- Monthly Business Review (MBR)
- Assist in the delivery and tracking of contracted deliverables across the program
- Coordination of the program Risk and Opportunities framework
- Organise and facilitate the monthly meetings
- Take notes for the meeting
- Liaise with the PM function on policy and best practice
About YOU
- Qualifications in Project Management (desirable)
- Demonstrated relevant experience in project coordination or strong administrative background
- Ability to manage conflicting priorities with superb communication & stakeholder management skills
- Keen eye for detail, able to see patterns and provide insight to senior management
- Strong Excel and Word editing skills
- Experience with Jira, Confluence, or SharePoint
- Baseline Defence security clearance or eligibility to obtain
We believe in hiring for potential, we know that some candidates hesitate if they don't tick all the boxes. If this role interests you, but you don't meet all the criteria, we still encourage you to apply.
About US
You will be joining a workplace that truly cares about your wellbeing.
Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.
As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.
We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.
We are proud to be recognised as an employer of choice for women by WORK180.
Awarded the 2024 Quarter 1 Benchmark Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.
To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au
Clearances
As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.
