Production Administrator | SA-Osborne Naval Shipyard

Job description

At BAE Systems Australia

• Do interesting work that MATTERS
• ENJOY what you do
• GROW your career
• Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and groundbreaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We currently have two vacancies for Production Administrators where you will be responsible for supporting and working collaboratively with the project team and assisting with other departments and stakeholders as required.

This role reports into our Production Business Support Lead who is responsible for overseeing the functional management of the Production Administration group and ensuring that the team provides consistent support across multiple areas of the business to ensure operational demands are met.

Both roles are supporting our Trades teams onsite and are customer facing in a production environment.

Key responsibilities will include:

• Coordination and assistance to the teams for all aspects of Time and Attendance, including system support, data entry for leave and troubleshooting of issues
• Coordinating meetings, inclusive of meeting logistics, catering, minute taking, recording actions and maintaining meeting agendas
• Organising and supporting business events, provide customer service, escort and supervise visitors within secured areas
• Preparing correspondence on behalf of manager and/ or team leads
• Effective stakeholder engagement and maintenance of positive relationships
• Ad hoc administrative or project tasks as required
• Administration support to the wider Operations Administration team as required

About YOU

• Proven experience in an administrative support role, preferably within a fast-paced, operational, or production-focused environment
• Excellent communication skills required, both written and verbal
• Team orientated with a lean in approach and able to deliver in short time frames and a changing environment
• Excellent time management skills and be a motivated self-starter with high attention to detail
• Organisational and problem-solving skills
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• A flexible and can do attitude
• Computer literacy, with intermediate knowledge of MS Suite. Familiarity with tools like SharePoint, Oracle and Time & Attendance systems is desirable

We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight and hybrid working.  This role will be based in Osborne, SA.

We believe in hiring for potential, we know that some candidate hesitate if they don't tick all the boxes.  If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia. 

BAE Systems recognises the sacrifices of those who have served our Nation and their families.  We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.