Office Manager | NSW-LIVERPOOL

Job description

Office Manager

Job Location: Liverpool St Sydney NSW – We offer a range of hybrid and flexible working arrangements, such as, flexibility and 9-day fortnight.

Who we are:

Join BAE Systems and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you.

Role Description:

We currently have an exciting opportunity to join us as a Part Time Office Manager.   Working hours are 0800-1300, Monday to Friday each week.  This role is fixed term till end of February 2027.

This role gives you the opportunity to work closely with the local Executive Assistants (EA's), Facilities Manager (FM), Facilities Contractor, Security and IM&T to ensure the office runs efficiently, and to build a sense of community within the office.

As the Office Manager, you will be responsible for supporting the efficient running of the office and providing support to internal and external visitors and employees.

Core Duties:

• Work with the Site Lead to develop and implement processes and procedures as required to ensure an efficient and effective running office
• Provide guidance, information and support to EA's and employees that need to schedule both internal and external meetings and/ or conferences. This includes catering, presentation material and logistics
• Provide support as required for VIP's and Australian Management Board (AMBT) member visits. This includes providing relevant information on logistics, meeting rooms, site access and catering as required, to those running the visit.
• Distribution of communications to the site
• Plan office team building activities, functions and work conferences
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Liaise with the FM regarding maintenance and upkeep of the office
• Provide ongoing support for the sites Information Management and Technology (IMT) as required to ensure appropriate responses to situations can be achieved
• Manage catering supplies including drinks, plates, cutlery etc. and any other items as required and within allocated budget
• Manage office supplies inventory and place orders as necessary
• Local point of contact for external and internal stakeholders
• Ad hoc tasks as required

About You:

• The ability to work autonomously as well as part of a team
• Previous experience in a similar role
• Excellent customer relations skills for both internal and external customers
• Excellent communication skills required, both written and verbal
• Team orientated with the ability to work with a variety of people
• Motivated self-starter with excellent time management skills
• A proactive and lean in approach with a  flexible and enthusiastic “can do” attitude
• Organisational and problem-solving skills
• Computer literacy, with intermediate knowledge of MS Suite
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances

Why BAE Systems?

Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information